Employee User Manual

For staff members using self-service features such as profile, leave, and study applications.

Cover Page

Document Title: Employee User Manual

Prepared On: 2026-04-09

Audience: For staff members using self-service features such as profile, leave, and study applications.

Purpose: This manual explains the main tasks for this role in clear language with example screenshots.

Contents

• Introduction
• Main System Areas
• Step-by-Step Instructions
• Help and Support
• Screens Included In This Guide

Introduction

• Sign in using the account provided for your role.
• After signing in, start from the dashboard.
• Use the menu on the left to move between the pages described below.

Main System Areas

• Dashboard
• My Profile
• Apply for Leave
• Leave History
• Apply to Study
• My Study Applications
• Change Password

Step-by-Step Instructions

Sign In And Start

Sign in with your account and wait for the dashboard to open.

1. Enter your email address and password.
2. Select the sign-in button.
3. Check that the menu on the left shows the pages you normally use.

Update Your Profile

Open My Profile and check that your important details are correct before you send any request.

1. Review your name, contact details, and other important information.
2. If you notice a mistake, contact HR before continuing.

Apply For Leave

Use the Apply for Leave page when you want to request time away from work.

1. Choose the leave type.
2. Enter the start date and end date.
3. Fill in the address and any explanation if needed.
4. Check the details and submit the form.

Track Leave History

Use Leave History to see what happened to your earlier leave requests.

1. Open Leave History.
2. Look at the status shown for each request.
3. Use this page to confirm whether a request is pending, approved, or rejected.

Submit A Study Application

Use Apply to Study when you want to send a study request.

1. Enter the programme name and study details.
2. Choose the study mode and who will pay the fees.
3. Attach any required documents.
4. Submit the form and check My Study Applications for updates.

Change Your Password

Change your password whenever you are asked to do so or whenever you want to improve account security.

1. Open Change Password.
2. Enter your current password and your new password.
3. Save the change and use the new password next time you sign in.

Help and Support

If information on your profile is wrong, or you cannot complete a request, contact HR for assistance.

Screens Included In This Guide

• Dashboard
• My Profile
• Apply for Leave
• Leave History
• Apply to Study
• My Study Applications
• Change Password